harvard university travel insurance

: y@q '.2u6(g>f!p"/6|oJD#:TREC+J[qJfRWE6|f9B1a\ In case of emergency abroad, first call the local equivalent of 911 listed in the global 911 directory. Authorized approvers must ensure any change or cancellation fees charged to sponsored funds are allowable and follow local policies. Harvard Box Office Full-service ticketing booth for hundreds of professional and student events on campus. Since in-person trips are currently paused until May 2021, we invite you to travel from the comfort of your home with Harvard Travels' multitude of complimentary virtual travel guides that will take you to destinations around the globe. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) HARViePeopleSoftTravel ServicesFinancial, HR, and Reporting SystemsTraining Portal. However, some funding sources may not recognize code-sharing as being compliant with Fly America Act. Please utilize the Lowest Economy Airfare Split Coding Job Aid to assist you in allocating the cost between federal and non-federal accounts. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Federal Lowest Economy Airfare Travel Reimbursement Exception Form, Lowest Economy Airfare Split Coding Job Aid, Fly America Travel Reimbursement Exception Form, Fly America Act and Open Skies Agreements Overview, view code-share examples of situations that are in compliance and not in compliance with the Fly America Act, Responsibilities of Purchasers, Preparers and Approvers, General Services Administration (GSA) website on Federal Travel Regulations, Harvard Federal Travel Regulations online course, Harvard Travel and Reimbursement Overview online course, Fly America Act and Open Skies Agreements Decision Tree (Digitally Accessible Version), Fly America Act and Open Skies Agreements Decision Tree, Fly America Travel Reimbursement Exception Form (FATREF), Flight Checklist when using Federal or Cost Share Funds, Appendix A, Section 2 of the Harvard Travel Policy, General Services Administration (GSA) per diem rates, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Sr. Director of Financial Administration and Planning (Jane Eaton), Director, Research Administration Office (Carrie Kachoria), Responsible Office: Office for Sponsored Programs. To request a letter certifying coverage please complete a request form. If your travel is paid for by Harvard, consider using one of Harvard's preferred travel agencies to book your trip. Students are only allowed to fill the amount of medication that our office has authorized. Copy and paste this code to your website. Get advice about traveling abroad, including the latest information on coronavirus, safety and security, entry requirements, and travel warnings. A:Most countries do not bill international health insurance carriers so you may have to pay out of pocket and then file for reimbursement; however, there are some hospitals around the world that will work with BCBS Global Core rather than making the member pay up front. International claims form, filing, and payment informationare available atBlue Cross Blue Shield Global Core. If the hospital abroad requires a guarantee of payment before providing services, call International SOS at +1-617-998-0000. Generally, student and non-employee. 2023 The President and Fellows of Harvard College, Subscribe to the Harvard Alumni Travels Mailing List, Harvard Study Leader Recommended Readings by Destination, Centers for Disease Control and Prevention, U.S. Department of State Travel Information, TSA (Transportation Security Administration). GSS provides the Harvard community with international travel, research, and programming support in areas that span safety and security, health, culture, outbound immigration, employment, financial and legal matters, and research center operations. Students will be fully eligible for regular Harvard financial aid and student loans for the period of study abroad. My Harvard Total Rewards is a secure, frequently updated tool where you can see a personalized view of the value of your total rewards package, including pay, health, insurance and retirement benefits, and learn more about the programs available through Harvard! A Harvard ID provides free admission for you and one guest in most cases. Travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Student Health Insurance Plan | Harvard University Student Health Program Home Student Health Insurance Plan Provides hospital, specialty care coverage, and prescription drug coverage throughout the United States and abroad. Countries that dont sponsor such programs often have legislation requiring employer responsibility for on-the-job injury. For a free, no-obligation quote or more information, visit the voluntary benefits siteor call Mercer at 866-228-3516. American Repertory Theater (A.R.T.) There are no copayments, claim forms or usage limits when using one of the 14,000 network attorneys. Harvard faculty, staff, students, and researchers traveling internationally must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request. SeeAppendix A, Section 2 of the Harvard Travel Policyfor guidance. The comparison must be obtained within one business day of booking. [V-XV}Iqia`C86n='\]jd'(-Gn'knvocpuc`X @P$b 170tX A E<8@*OV$4,]@7K/EXf. The Harvard University Student Health Program (HUSHP) is comprised of the Student Health Fee and the Student Health Insurance Plan. There are some excluded services, including employment-related matters, divorce, class action, and others; . Federal regulations (2 CFR 200.475.e(1)) require that airfare costs in excess of the lowest economy fare class are unallowable except when the latter would: Exceptions for business-class or upgraded economy airfare must meet one of these criteria and be justified and documented to be allowable on a federal award. Harvard University, established in 1636 and located in Cambridge, Massachusetts, is the oldest higher institution of learning in the United States. As a Harvard faculty or staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, as well as access to the unique cultural resources at one of the world's top universities. The University offers 24/7 medical, mental health, and security support and evacuation services . A HarvardKey is required to set up a customer account and to receive O&Is E-List of upcoming events and special offers. Student Health Insurance (Year) $4,080 School of Engineering and Applied Sciences (SEAS) SEAS CSE Master's ME Academic Year 2022-23 Tuition (G1) $59,968 Tuition (G2) $29,984 4 Course Rate (Term) $29,984 3 Course Rate (Term) . Increase the number of aircraft changes outside the United States by two or more; Extend travel time by at least six hours or more; or. Harvard University LibrariesBooks (new and historic), music and movie collections are part of the largest university collection in the world. Eligible Harvard students, faculty, and staff are covered by the University's International SOS membership and can request a proof of coverage letter. As the nation's health protection agency, the CDC protects people from health, safety, and security threats, while providing important information regarding health issues across the globe. A:The term medical record, health record, and medical chart are used interchangeably to describe the systematic documentation of your medical history and care across time within one particular health care providers jurisdiction. 'LEd|SjRn_f2APrIybQvz Note that unallowable costs should never be charged to cost share companion account. travel accident insurance. Notably, the current Open Skies agreements do not apply to Department of Defense-supported activities and there is a prohibition against non-US carriers if a city pair contract exists. SeeHarvard Travel Policy Appendix Bfor detailed guidance. This flight could possibly be reimbursed by a federal award if it was booked on an EU or U.S. flag air carrier under theOpen Skies exception, unless you are using Department of Defense (DoD) funds. But you can purchase it under a Personal Travel Insurance policy. 1721 0 obj <>stream You will receive a welcome letter from Allstate with instructions within two week ofsubmitting your enrollment. Visit theHarvard Global Support Services website for more information on eligibility and services. View the Harvard University Health Services 2022 Annual Report. Read more about HUHS 2022 Annual Report. %%EOF Harvard University Employees Credit Union (HUECU) offers start-to-finish guidance in the home-buying process along with a full range of banking and credit services, including mortgages and home equity loans, credit cards, auto, vacation and educational loans, and IRAs. At your earliest convenience, call International SOS. Earn 10,000 bonus points when you spend $500 in the first 90 days of card membership Includes Contactless and EMV Chip Technology Compatible with: Apple Pay Google Pay Samsung Pay See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. SeeAppendix E of the Travel Policyfor additional guidance. To schedule an appointment, please call (617) 495-5711. Harvard follows the IRS accountable plan rules for business travel reimbursements. . Outings & InningsProcurement Office discountsHU Voluntary BenefitsMetLife Legal Plans Certificate of Coverage, HUECULocations in Harvard Square, Longwood Campus, MGHPhone: 617-495-4460Email: [email protected] BankDaniel P. Heffernan, 617-994-7578Lisa G. Sabey, 617-994-7549, Flagstar BankJames Loughrey, 978-618-0224Mark Landry, 978-857-2952.Faculty Real Estate Services1350 Massachusetts Ave.8th FloorCambridge, MA 02138Phone: 617-495-8840Email: [email protected] Harvard Housing Office1350 Massachusetts Ave.8th FloorCambridge, MA 02138Phone: 617-495-3377Email: [email protected], Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, . See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. In addition to MetLife Legal Plans, Harvard has two other options: Allstate Identity Protectionprovides identity andcredit monitoring, proactive alerts, and full-service restoration and insurance coverage of up to $1M if your identity is stolen. box office. If you have questions about your Harvard health insurance coverage while traveling contact HUSHP Member Services at +1 617-495-2008. A web-based tool for processing employee reimbursements, direct payments to corporate and p-card on behalf of cardholders, and travel advances. The Fly America Act states that when using federal funds you must use U.S. flag air carriers or flights operated under a U.S. code share agreement to travel to any destination, including international destinations, regardless of the cost comparison with a foreign air carrier. . Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Eligibility requirements for represented employees may vary byunion contract. There are some excluded services, including employment-related matters, divorce, class action, and others; refer to the MetLife Legal Plans flyer for details. A:The Student Health Insurance Plan does not cover evacuation or repatriation; however, the University offers evacuation and repatriation services through its International SOS membership. 1414 Massachusetts Avenue, 4th floor Cambridge, MA 02138 Phone: 617-495-1525 Fax: 617-496-5838 [email protected] In most cases, this is administered via a payroll tax. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Please contact, . Once enrolled, contact MetLife Legal Plans at 800-821-6400 or visitinfo.legalplans.com, use access code9260452to use the service. The University maintains no insurance for loss or damage to personal property. Submit comparable flight documentation that identifies the date of the comparison of the itinerary, as well as the airline, flight number, date, time, fare class and price for the economy ticket, and fare class and price for the ticket purchased. Q: How long do I have to file for reimbursement for medical claims or prescriptions? 75 Mt. CORONAVIRUS DISEASE (COVID-19): HEALTH INSURANCE FAQs. TheReal Estate Advantage Programprovides individualized counseling for home-buyers and sellers,representation throughout the process, a cash backbonus, preferred mortgage lending services, and free home buying and selling webinars. Coverage available at individual and family levels. The following dependents are eligible for Harvards medical, dental and vision care plans under family coverage (the employee must be enrolled in the same plan): For information on special eligibility situations, including domestic partners, COBRA and others, please refer to ourEligibility - Special Situations Overview. NOTE: See policy clarifications to the right. Harvard University has a multitude of resources and centers. Travel insurance can provide financial protection from illness, accident, missed or cancelled flights, lost baggage, and other acceptable reasons. It would not be damaged in https://www.levitradosageus24.com/ levitra for women the gym, swimming pool, shower or ocean water. Employment and/or Income Verification:To verify your Harvard employment and/or income, please contactThe Work Number, which handles employment and income verifications for Harvard. Review Harvard Global Support Services tips for traveling abroad with medication and talk with your doctor before your departure. Offer accommodations not reasonably adequate for the traveler's medical needs. Track flights, manage itineraries, access arrival and departure boards, stay informed about airport delays, and be prepared for your trips with their weather forecasts. If you enroll, you must take action and setup your account in order to activate the services. Concur is Harvard University's electronic Travel & Expense Reimbursement System. * Results displayed are from the public alumni site only. Check out our Health & Welfare Summary Plan Description (SPD), Benefits Office114 Mt. 1687 0 obj <> endobj Centers for Disease Control and Prevention E. Business travel accident insurance: the University maintains a business travel accident insurance policy that provides worldwide coverage for accidental death or dismemberment while employees and registered Harvard students are traveling on official University business. If it is not an emergency and you know the nearest hospital is safe, go there. Health & Welfare Summary Plan Description (SPD), https://www.benstrat.com/clients/harvard/, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Read more Staff Mobile Phone Policy Fellowships are generally gross income to the recipient, unless they are qualified payments for required tuition and fees for a degree program. Require a connecting time of four hours or more at an overseas interchange point. Harvard Global Support Services does not endorse any of the external insurance organizations or services linked above; they are provided only to serve as informational aides. . You can be held liable for any costs filled beyond the amount we authorize. Eligible travelers also have access to the Universitys International SOS membership. Make an appointment to see your health care provider before you travel. Individuals not eligible under the University's International SOS membership (including independent contractors and individuals hired via PEOs) may need to purchase their own plans; you can do so through International SOS or another provider. Eligibility requirements for represented employees may vary by union contract . If you want this coverage, you must elect it during your first, If you want this coverage, you must elect it during your first, Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Harvard University Employees Credit Union, Coldwell Banker Real Estate Advantage Program, refer to the MetLife Legal Plans flyer for details, Harvard Employee Assistance Program (EAP), free will preparation (including living will and power of attorney) and estate resolution/probate services, Peabody Museum of Archaeology and Ethnology, The Collection of Historical Scientific Instruments, MetLife Legal Plans Certificate of Coverage, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC), When you enroll in Supplemental Life Insurance, you and your spouse/domestic partner can access. Eligibility To be eligible for Harvard's health and welfare benefits, you must be employed in a benefits-eligible position on a regular University payroll and work at least 17.5 hours per week, or be paid at a base annual rate of at least $15,000. Use this form for students or non-employees requesting reimbursement for expenses incurred while completing official Harvard business. HWYoF~eQAW9[iQyA*lJs,)QDr;;7,Oj3&dMKupz.nr'(Bu\oe%oZ.Gz/j b={P#^_+Nx1&} 3\z7m7ZdV &gh#H>gK\ O+gf_49Z/phx(;UO& Q9B`%W8\-2z BPUfR|BkF/8%41s0X2 kzHo6l iHKzS!o"3A9 + ikb}ShKR`H[ For additional guidance, contact us or Risk Management & Audit Services. Auburn Street Cambridge, MA 02138 617-495-2008 Monday - Friday, 9:00 a.m. - 4:30 p.m. Quick Links Harvard University Health Services. Harvards centers provide additional insight and timely information into countries across the globe. Travel the world with Harvard alumni and faculty. SquareMouth is a helpful site to compare medical evacuation policies. You can also join the nonprofit, member-owned Harvard University Employees Credit Union, which offers a full range of banking services and loans. If you are booking a flight with more stops or a longer duration than required for the business trip due to personal travel, then you should provide the same documentation listed above a comparable itinerary (including price, dates, and air class) based on the business portion of the travel. Quick search does not include names from the Alumni Directory. Harvard has negotiated special pricing with these vendors which includes the required insurance coverages and limits for business rentals. Q: Do I need an insurance ID card when traveling? Harvardoffers preferred mortgage lender services through Citizens Bank, with discounts for faculty and staff: Harvard University Housingmanages rentals of University-owned properties. 1. of . January 3, 2023. Harvard is home to a range of museums with amazing collections and cultural opportunities. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. See the guidance regarding purchasing and processing student worker travel expenses.. This list, organized alphabetically by authors last name, has been prepared by the Harvard COOP and the titles are available for purchase in store or online. The Harvard University Preferred Mortgage Team is managed by Daniel P. Heffernan, with 31+ years of experience assisting Harvard employees. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:[email protected] Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Travel Coverage; HUGHP Member Services 75 Mt. To request verification, please contact the HUSHP Member Services at (617)495-2008 or [email protected]. Requirements for coverage may differ for local versus foreign nationals. Harvard requires travelers who will be reimbursed from federal awards to use a U.S. flag air carrier, consistent with the Fly America Act. You and covered family members must provide Social Security numbers to enable full security monitoring. Q: What if I am not enrolled in the Student Health Insurance Plan? If you become hospitalized, please obtain a copy of your medical records at the time of your discharge. International SOS can provide evacuation services if the level of medical care necessary is not available in country. endstream endobj 1692 0 obj <>stream 2X G,V&x`-B@9 ugrC8F'H/.f;7>(wKhuz9` ;g^A It is the Principal Investigators (PI) or PI designees responsibility to ensure that all air travel charged to Harvard federally-funded sponsored awards is in compliance with this regulation. An additional exception to Fly America occurs when anOpen Skies Agreementis in place between the United States (U.S.) government and the government of a foreign country. Find a selection of titles written or edited by Harvard faculty. Tax and tip for alcohol can be estimated at 22% (including an average 7% meal and beverage tax and 15% tip). M"L(E0J2F(&WCo Blue Cross Blue Shield Blue (BCBS) Global CoreService Center is available 24 hours a day, seven days a week, and will help you find a BlueCard Global Core hospital or doctor. Eligible travelers also have access to the University's International SOS membership. HARVie Harvard Information for Employees. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. Change fees, cancellation fees or trip cancellation insurance may be an allowable expense under extenuating circumstances provided there is a compelling and valid reason such as a canceled conference or medical emergency; as referenced in theAppendix A, Section 2 of the Harvard Travel Policy. Harvard's real estate and mortgage resources can help you with many housing needs, from finding a roommate to securing the mortgage on your own home. Coverage outside the U.S. Students enrolled in the Student Health Insurance Plan are covered at the out-of-network level of benefits and are responsible for all applicable copays, coinsurance, and deductibles that may apply. Complete this form to receive our brochures and catalog. There are two types of travel insurancetrip cancellation and trip interruption. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. For employees on the Harvard University payroll, there are no international exclusions on insurance while traveling overseas. Depending on school/tub policy, travelers can choose to request per diems for meals, hotel and incidentals in lieu of actual receipts. Faculty and staff save $5 on tickets by presenting a Harvard ID at the A.R.T. A general rule is that two or more stops, or an increase in travel time of four hours, may be considered circuitous. Includes appendices for transportation, lodging, meals, entertainment, and combined personal and business travel. Page . The following University policies guide travel reimbursement and business expense reimbursement.. Read more. NOTE: You may need to pay for services at the time you receive careand file for reimbursement later. Stay up to date with university events and lectures, view past trip photos, keep up-to-date on travel news, and more! If a U.S. flag air carrier does not travel to your final destination or does not provide service on a portion of your route, you may use a foreign air carrieronlyon the leg(s) for which U.S. service is unavailable. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. It should be noted that there are limitations to the use of non-US carriers under an Open Skies agreement. If you want this coverage, you must elect it during your first 30 days of benefits eligibility or during the annual Open Enrollment period. Apply Online PLATINUM REWARDS+ No Annual Fee 0.00 % Intro APR on purchases for the first 12 months2. 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